How To: Plan an Event
Use these sample documents and informational resources to help plan a Smart Commute Event in your community:
Event Planning Tips & Tools
Top 10 Event Planning List
Never planned an event before? No need to worry, here is a list of the top 10 most important things to remember when planning an event.
Event Guide
This document is an event guide that explains the necessary steps to plan a typical Smart Commute event.
Smart Commute General Information
This sheet provides general information about a typical Smart Commute celebration and how workplaces can take part in it.
Smart Commute Programs and Events
This document gives examples of what types of programs and events that could be offered for a Smart Commute event.
This is an example of a "Save the Date" handout with a list of day-by-day events that could take place throughout a Smart Commute event.
Local Design Specs
This document provides guidelines and application for a Bicycle Rack Design Competition, where local artists submit ideas for bike rakes around the community.
Developing a Budget
Smart Commute Budget
This spreadsheet provides a sample budget for Smart Commute. A customized version of this should help you estimate costs and income for your Smart Commute event.
Download the Spreadsheet (.xls)
Developing a Timeline/Work Plan
Smart Commute Timeline
This document illustrates a typical timeline for the Smart Commute planning process. It outlines items that can give you an idea of how to organize the planning for your event.
Smart Commute Work Plan
This document provides a sample workplan for assigning work activities to team members and setting dates for them to be completed.
Useful Materials
Smart Commute Cookbook
This pamphlet is intended to guide other communities who are interested in hosting a local Smart Commute event.
Don't Forget the Evaluation Component!
Smart Commute Evaluation
This questionnaire helps gather feedback about the planning process and events from participants after Smart Commute.
Smart Commute Wrap-up Questions
This document supplies wrap-up questions to ask at your team the end of a Smart Commute event for ways to improve the next event.
Prize Registration Form
This document encourages participants to register for your Smart Commute event and provide basic information to win a prize.